Response to RFQ titled  
Enabling technology for human collaboration

MindTel LLC
2-212 Center for Science and Technology 
111 College Place 
Syracuse NY 13244-4100

Federal tax ID
EIN 16-152-7159

POC for MindTel 
Dave Warner MD PhD
Medical Neuroscientist
800-950 0849 voice mail
858 759 8808 office
858 759 8807 fax
davew@mindtel.com

In response to the RFQ titled “Enabling Technology For Human Collaboration “
MindTel is pleased to offer Sandia Corporation  the following quote for a contract on a firm fixed price basis

It is MindTel’s  understanding that the scope and level of effort of this project are to develop an initial operational 4 person collaborative system with the following functions/features/requirements :

The deliverable is an operational 4 person prototype to be assembled on a site of Sandia’s choosing (including training and all required design and testing documentation )

Delivered prototype system is to have the following demonstratable initial functionality;

1- Realtime data acquisition from multiple simultaneous  sources
(bio sensors and interface devices –   initial set to be determined in design phase)

2 - Archival and timed stamped data storage of complete data set acquired

3 - Real time data analysis…(to be determined in the design phase)

4 - Display of individual and combined sensor and data analysis simultaneously from multiple participants

5 -  Voice activated operation of standard internet navigation and search operations 

6 - One hr of continuous operation

7 - Contractors availability to assist with experimentation as needed by Sandia

MindTel proposes the following milestones, deliverables and schedule

Milestone 1  Design of an integrated system with all hardware, software, sensors and overall functionality specified (the system)

Milestone 2  Integration of all components and functionality in contractors testbed

Milestone 3  Operational system delivered and demonstrated at Sandia’s lab

Milestone 4 Analysis of operational data from group activity

Milestone 5  Report on potential for such assistive technology

There are four tangible deliverables 

1-The initial design and supporting documentation

2-The operational prototype, delivered and functional at Sandia
(set up and running)

3- The training and system documentation

4- The assistance with ongoing research in use of the system

The following schedule is proposed
(days calculated from official contract award )

Milestone 1 / Deliverable 1
Final system specification and design delivered to Sandia  (within 21 days)  

Milestone 2 
Integration of all components and functionality in contractors testbed
(45 days)

Milestone 3  / Deliverable 2
Operational system delivered and demonstrated at Sandia’s lab
(60 days)

Milestone 4 / Deliverable 3
Training Sandia personnel  and Analysis of operational data from group activity
(90 days)

Milestone 5 / Deliverable 4
Final report from ongoing research
(all work on this contract to be completed by Sept 31 2003)

Cost $127,710.00

Sr. Systems Design engineer		$7,500
Software engineer			$17,000
Electronics engineer			$12,000
Software Systems analysts 		$12,000
Network engineer			$8,000
Senior scientist			$15,000
Lab technician				$7,000
Logistics support personnel 		$7,500
Interface systems 			$30,000
Supplies				$2,500
Materials 				$3,500	
Travel - 				$5,710

 Total						$127,710

MindTel Requests the following
Milestone Payment Schedule

Milestone 1 		 $20,000
Milestone 2 		 $50,000
Milestone 3  		 $30,000
Milestone 4		 $10,000
Milestone 5		 $17,710

Cost Justification

Labor
By Category, fully loaded 

Sr. Systems Design engineer		$7,500
$125/hr x 60hrs 
To develop overall system architecture

Software engineer			$17,000
$85/hr x 200hrs
To develop software , specify core software standards

Electronics engineer			$12,000
$80/hr x 150hrs
To design, assemble and test integrated hardware  systems

Software Systems analysts 
$80/hr x 150 hrs			$12,000
To lead software integration efforts

Network engineer			$8,000
$80/hr x 100hrs
To work with design team and customer to ensure  operational development of overall system in intended environment

Senior scientist			$15,000
$150/hr x 100hrs
To design, develop and test   evaluation methods of the system 

Lab technician				$7,000
$35/hr x 200 hrs
To assemble system and trouble shoot emergent problems,,,,

Logistics support personnel 		$7,500
$25/hr x 300
To ensure time critical communications between Sandia and MindTel
To interface with the vendors of cots interface systems and ensure critical path objectives are meet 
To Coordinate travel 

Interface systems 	$30,000
– including physiologic and somatic sensors,  
$5000  per kit  x 6 kits = $30,000

Supplies		$2,500
For Research, testing and documentation 

Materials 		$3,500	
Cables, electrodes as required for installation 

Travel - $5,710
4 trips to Sandia
trip 1   1 person /2days – final design mtg
trip 2   3 persons/3 days – install system 
trip 3    2 persons/2 days – train sandia personnel
trip 4   1 person./2 days – deliver final report

airfare average per person per visit  is calculated to be near $500
7 flights x $500 = $3500 airfare
hotel and transportation are calculated to be near $130 per person per day
17 days x 130 = $2210

(for cost estimates the above figures were derived from internet quotes and contractors experience in the area…